Blog 4

12 Jan

10 Tips For Planning Your Event

1. Start planning early

It’s never too early to start planning your event. Giving yourself a realistic timeline allows you to hit targets more easily, plan more thoroughly and prevent last minute hiccups.

2. Set a budget

Without a set budget, it’s easy to overspend. Decide a budget before you start and be sure to factor in costs for venue hire, food and drink, equipment hire, staff wages, entertainment, and anything else you may require.

3. Appoint a project manager

A dedicated event manager is always important so make sure you leave someone you trust in charge!

4. Use a venue finding service

We can find venues for any event, any occasion, anywhere. The best thing about our service is that it’s completely free of charge. Our industry experience allows us to source the best deals too!

5. Visit the venues

We handle site visits and negotiations on your behalf – so you can leave this to us if you don’t have time. But we always recommend seeing the venue before the day.

6. Think outside the box

Events don’t always have to be in a hotel. Don’t be afraid to be different with your theme or venue.

7. Ask for final pricing

Always enquire about the final price (especially for catering or hire). Extra charges or unaccounted VAT can sting!

8. Think about accessibility

Accessible sites are important for big events such as exhibitions, conferences or tradeshows.

9. Keep an eye on your guest list

Guest lists can change all the time. So you must consider whether your venue is still suitable for an increase / decrease in numbers.

10. Check, check, and check again!

Before signing any contract, be sure that you have triple checked the small print.